Printing T4 - Printing the Slips

Selecting the T4s to Print

T4 Slips are printed from the T4 List window:

To print one employee's T4 slip, simply click on the appropriate employee line.

To print T4 slips for multiple employees, use the menu commands Block>Start and Block>End to block the employees. (Note: Employees in the block that have "no" in the "Print T4" column are skipped.)
Issue the menu command Print>T4s
On Line 1 of the Print T4s prompt, select the appropriate settings from the CRA Setup.
Fill in the print settings window as described below.

Print T4s Settings

Print T4s
Line	Field	Value
1	CRA Setup	Select the appropriate settings from the CRA Setup.
2	Copies per employee	This sets the number of times each employee's T4 information is printed. Please see the How Many Copies & Forms To Set? for a full explanation of this.
3	Forms per page	This sets the number of T4 forms on each T4 page. (As of 2005 there are 2 forms per page.) Please see the How Many Copies & Forms To Set? for a full explanation of this.
4	Template	The template to be used to print the T4(s). Press <F3> to select the template from an explorer (double click to select).
5	Destination	display file printer	`display` - exports to *Excel* and opens *Excel* for a preview. `file` - sends output to the file specified in *Filename. `printer`* - sends output to the printer identified by *Printer*.
6	Filename	The output file name. The file type must be `{".xls"}`, `{".xlt"}` or `{".pdf"}`. Important see note on Output File Names options.
7	Printer	If *Destination* is `printer` then output is sent to the printer specified here. If this field is empty then output will be sent to the Windows default printer. Press <F3> to select from a list of available printers. NOTE: To clear the Printer field Press <F3> to select from the list of printers, and click on <Cancel>

How Many Copies & Forms To Set?

At the present, there are 2 T4 forms per page on the forms provided by CRA, and you are required to:

Give 2 copies of the T4 to the employee
Retain 1 copy for your records
Send 1 copy to CRA. When the total number of T4 slips is greater than 50 you must file electronically.

This is easily accomplished by following these steps:

Setting the "Forms per page" to "2". (This setting remains the same for the rest of these steps.)
Print the employees' (2) copies: Set "Copies per employee" to 2 and print all employees T4s.

This will result in one page per employee, with the T4 information for that employee repeated twice.
Print your (1) copy: Set "Copies per employee" to 1 and print all employees T4s.
Print CRA's (1) copy: Leave "Copies per employee" to 1 and print all employees T4s again.

In steps 3 & 4, each page will contain the T4 information for two employees. You keep the T4 forms printed in step 3, and send the forms printed in step 4 to CRA.