Adding a sales invoice involves debiting a customer account and crediting one or more sales accounts. If any taxes are applied to the sale, those tax accounts are credited as well. With NV2, you don't have to be concerned with debits or credits when entering sales invoices. You simply specify the customer you are selling to, and the details of the items you are selling. Trade taxes, if applicable, are calculated and added automatically.
Invoices can be added to the Sales Invoices Journal, or they can be added directly to customer accounts. When you add an invoice to the Sales Invoices Journal, postings are made automatically to the customer account, to the sales accounts that correspond to the items sold, and to any applicable tax accounts. When you add an invoice directly to a customer account, postings are made automatically to the corresponding sales and tax accounts, and a journal entry is created in the Sales Invoices Journal.
The choice of entering invoices in a journal or in the customer account is completely up to you; the end result is identical either way.
There are 15 user definable text fields for Additional Information that can be added to purchase invoices and orders. The Default Additional Info tab on the Journal can be used to set default values. Once the settings are in place, these values will be added automatically to purchase invoices and orders at the time they are created.
Important! In order for trade taxes and terms on invoices to be calculated correctly, you must first set up the default trade taxes for sales (see Trade Tax Settings for Sales for more information). However, you can always edit tax amounts on invoices (e.g. special circumstances for a particular sale that affect the tax calculation).