Adding Purchases to the Purchase Invoices Journal

To add a purchase to the Purchase Invoices journal:

1. Click the Purchase Invoices Journal (NewViews/Journal/Purchase/Purchase Invoices) in the NV2 Database Explorer.

2. In the Transaction Explorer window, press <Alt+E+A> or issue the command Edit>Append to add a new purchase invoice.

   NOTE: If the top right window is not the Transactions Explorer window, click the window list button at the left of the title bar that reads /JOURNAL/PURCHASES/PI and choose Transactions Explorer.

3. Enter the invoice date in the Date, by typing in the date or press <F3> (press <Enter> or double click) to select.

4. Enter the comment (usually Invoice) and reference, in the Comment and Ref # fields, respectively.

5. In the Vendor field, enter the vendor (or bank) account name by typing the account name or press <F3> (press <Enter> or double click) to select. The vendor (or bank) account description is filled in automatically.

6. For cash purchases, the Pay to Company field can be used select an address for the invoice(s) and order(s).

7. Do not enter anything in the Net, GST, PST or Total fields, since they are generated automatically.

8. Activate the transaction detail table by pressing <F6>.

9. Press <Alt+E+A> to add an invoice item.

10. Enter the account name for the item, type it in or press <F3> to select, and enter the description for the item.

11. If you are tracking quantities for the item, fill in the quantity and rate (if it does not appear automatically) and the amount will be calculated automatically.

    If you are not tracking quantities, fill in the net amount for the item.

    Taxes are calculated automatically, as is the total amount.

12. The Additional Info tab on the individual invoice(s) and order(s) can be used for additional information.

13. Repeat steps 9 - 11 for each invoice item.