Folder Management

The Folder Management view is used to organize accounts and journals into sub-categories. For example, accounts payable accounts can be organized into supplier accounts and other types of payable accounts. Or you want to have separate purchase invoices journals for different types of purchases, etc. See Adding Sub-accounts and Sub-journals for more information.

To access the Folder Management view for accounts:

1. Activate (click on) an account folder in the Database Explorer.

2. Click the Accounts tab at the top of the window and choose Folder Management.

   Note: To add or reorganize account folders, the table must be sorted by Line (i.e. v or ^ should be displayed in the header of the Line column). If not, click the header of the Line column to sort the table by line number.

   

   Accounts Folder Management Table
   Table column	Sort	Comments
   Line	Yes	The line number. When the table is sorted by this column, only account folders are displayed in the table.
   Type		This field is used when setting up sub-folders to group specific types of accounts, i.e. this field is set to folder instead of file.
   Name	Yes	The account name.
   Description	Yes	The account description.
   Balance	Yes	The account balance.
   Folder	Yes	The path to the folder that the account is in. For example, if /AP/SUPPLIERS is displayed in the Folder field of an account, it is a supplier account in the AP (Accounts Payable) folder.
   Folder Description		The description of the folder the account is in (e.g. Suppliers or Expense).
   Report	Yes	The path to the report that the account is on. For example, if /TB is displayed in the Report field of an account, that account is on the TB (Trial Balance) report.
   Report Description		The description of the report that the account is on (see above).
   Sub Accounts		The number of accounts that total to that account.

Using the Folder Management View to Display All Accounts

The Folder Management view can also be used to display all the accounts in a set of books.

1. Activate (click on) the Account folder immediately below NewViews.

2. Click the Accounts tab at the top of the window and choose Folder Management.

3. Click the header of the column by which you want to sort the table of accounts.

   To display a list of accounts, the table must be sorted by a column other than Line. Generally it is most useful to sort the table of all accounts by Name, Description, Folder or Report.

   Note: When a consolidated table of accounts is being displayed, a double chevron (vv or ^^) will be shown in the header of the sorted column.