A workstation has a login table where each row represents a set of books (i.e. a database) that you usually work on. Each login table row contains everything you need to identify and open a set of books, such as the database file name, the user, and an optional server name. In addition, each user has a password for each database and it would be necessary to enter this password each time they open the database.
As a convenience, the workstation remembers these passwords. The first time you open a database as a particular user, you have to enter the password. The next time you open the database as that user, a password is not required. This can be very helpful, especially when many databases are accessed from the same workstation.
However, because the workstation remembers passwords for each database, it is necessary to protect the workstation itself with a password. So by setting one password for the workstation, you have access to all its databases without having to enter and re-enter the password for each one.
Note that NewViews never displays passwords. Even in the underlying files, passwords are always encrypted. So although you should never leave your computer unattended when you have workstations and/or databases open, even if you do, no one can see any of the passwords.
When you run a workstation a banner dialog appears. If the workstation does not already have a password, the banner will not attempt to collect a password. However, the banner has a <Set Password> button that lets you set the password.
When you run a workstation a password prompt appears. If a password has already been set for the workstation, the password must be entered. In addition, the prompt will have a <Change Password> button that lets you change the workstation password. Note that you are required to enter the current password before you can change it.
To clear a workstation password, change it as described above but leave the new and verification fields empty. In other words, you must enter the current password in order to change it, but you do not provide a new password. Note that this will leave the workstation vulnerable, as anyone can run it without a password and open any database in its login table. We strongly recommend that you always protect the workstation with a password.
If you have forgotten the workstation password you can still re-gain access to the workstation by calling Q.W.Page customer support. A support representative will step you through the process of regaining access to the workstation. This process is designed to ensure that only authorized personnel can gain access to the workstation.
Note that no one can ever determine what your password is or ever was (unless you explicitly reveal it to them), even when you re-gain entry with the help of Q.W.Page customer support. The process to re-gain entry after forgetting a password does not reveal, even to Q.W.Page customer support personnel, what the original password was. Instead, the password is simply cleared, and after re-gaining entry, you set the password again to whatever you want.
There are no restrictions on what you can use for a password. Here are some notes and recommendations:
Passwords can be of any length.
We recommend you use at least six characters.
Any characters can be used.
Anything that you can type in from the keyboard can be used. However, we recommend you use letters and digits. We recommend against spaces and punctuation characters, although you can use them if you want.
Passwords are case-sensitive.
That means an upper case character is considered to be different from a lower case character. So you should always remember what case you used for your password, and be consistent.
Passwords are never displayed. Even when you are entering a password to gain access, or setting or changing the value of a password, it is never displayed. For that reason, when setting the value of a password you must always enter it twice to verify that you entered is what you think you entered.