Printing Sales Orders

Sales orders can be printed at any time using the Print>Invoices command. Sales orders are printed from the {Sales Order} journal; you can print a particular sales order or a group of sales orders. If no block is marked in the journal, the Print>Invoices command will print the sales order that is currently active. If a block of sales orders is marked, the Print>Invoices command will print all the sales orders in the block.

NV2 provides you with a selection of pre-defined sales order templates suitable for pre-printed forms or blank paper. You can easily modify these templates or create your own. See Document Templates for more information.

Direct email option for Sales Orders/Confirmations

Sales Orders/Confirmations may also be created as an email attachment and send directly from NewViews. When NewViews prints directly to PDF, you are no longer required to send your document to the printer, then to the scanner and then manually attaching the document to an email in a third party program like Microsoft Outlook. See email Print Settings for more.

Printing to paper

To print sales orders:

  1. Activate NewViews/Journal/Sales/Sales Orders in the NV2 Database Explorer.

  2. Activate the sales order to be printed. If you want to print more than one sales order, use the Block>Start and Block>End commands to mark the sales orders in a block.

  3. Issue the Print>Invoices command and fill out the prompt as follows:

    4. Print Invoice / Sales Order Settings
    Line
    		 Field
    		 Comments
    1
    		 Copies
    		 The number of copies to be printed.
    2
    		 Template
    		 The template to be used to print the sales order(s). Press <F3> to select the template from an explorer (double click to select).
    Sales order templates supplied with NV2 contain the words "sales_order" in their names. For example, "deluxe_sales_order_080625.xls".
    3
    		 Destination
    		 display
    email
    file
    printer
    		 display - exports to Excel and opens Excel for a preview.
    email - creates an email file for attachment.
    file - sends output to the file specified in Filename.
    printer - sends output to the printer identified by Printer.
    4
    		 Filename
    		 The output file name. The file type must be {".xls"}, {".xlsx"}, {".xlt"} or {".pdf"}. Important see note on Output File Names options.
    5
    		 Printer
    		 If Destination is printer then output is sent to the printer specified here. If this field is empty then output will be sent to the Windows default printer. Press <F3> to select from a list of available printers. NOTE: To clear the Printer field Press <F3> to select from the list of printers, and click on <Cancel>

  4. Click the <Continue> button to print the sales order(s).

Additional Information

NOTE: For specific information on templates and pre-defined cells, please see Document Templates and Predefined Cell Names for Templates.

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