Sometimes a customer will have more than one address.
An example of this is a company that sells to a broadcasting company but ships to the individual radio stations. NewViews accommodates this by allowing you to attach multiple addresses to the same customer.
When using Mail Merge without Extra Addresses the merged documents will gather the "Address" and "Ship Address" from the account's address tables.
When using Mail Merge with Extra Addresses the merged documents will ignore the "Ship Address" but will use all "Extra Addresses".
Important: the naming of extra addresses can be very important. Adopt a naming convention that will make it easy to pattern match when it comes to such things as Mail Merge or Email. For example, you could send emails to all shipping addresses by specifying an "S_*" pattern match on the extra address name. Or send registered mail to all billing addresses that match "B_*".
The examples below illustrate how this is done.
In the screen shot above, NewViews is positioned on an accounts receivable account. The screen below is showing the "Extra Addresses" table. Press <Insert> to add a new address to the A/R account. Fill in the appropriate information.
When creating a new Sales Order, Sales Invoice, Purchase Order or Purchase Invoice, the billing and/or shipping address can be selected by pressing <F3> in the corresponding Bill To/Ship To address fields.
The Sales Invoice below has a "Ship To" address section. This example displays the "Ship To" addresses picked above.
