Payroll - a quick overview

This chapter is an introduction and over view of payroll in NewViews with links to the main section in the manual.

What is Payroll

Payroll - a list of employees receiving wages, with mandatory government deductions and tracking the withheld, accrued and liability amounts to all involved.

Sounds simple, well it can be with NewViews.

An employee's net pay check is equal to the employees� wages less mandatory government deductions. The employer in most cases must match a portion of the deductions and remit the withheld and employer portions on a regular schedule to the government. Below is a simplified table that shows the employee and employer portions of a $750.00 paycheck.

Payroll - who pays for what ?
Category	Comments	employeE contributes	employeE amount	employeR contributes	employeR amount
EARNINGS
Wages	Including, salaries, commissions and other remuneration.	no		yes	960.00
Statutory holidays	Including Vacation Pay, etc	no		yes	40.00
Total Earnings					1,000.00
DEDUCTIONS
RPP / 401K	Pension plan deductions	yes	80.00	optional	80.00
CPP / FICA	mandatory pension and social security tax	yes	50.00	yes	50.00
EI (Canada only)	mandatory (un)employment tax	yes	20.00	yes	28.00
Tax	mandatory payroll tax	yes	100.00	no
Total Deductions			250.00		158.00
OTHER
FUTA (US only)	unemployment tax	no		yes	25.00
ETT / SUI/ SDI / WCB	Disability / Training / Workers Compensation levy	no		yes	25.00
Total Other					50.00
EmployeE NET Check			750.00
Total EmployeR Cost					1,208.00

So what does it take to handle all the above portions accurately, simply and automatically. Well it is all fully integrated into NewViews, here is what we need to do the job.

NewViews payroll contains both Canadian and U.S.A. payroll. Both can be used in the same set of books. Below is a summarized overview of how payroll works in NewViews. For the full details of payroll Click Here.

Employees

NewViews has two basic types of employees, standard and timecard or job-costing.

Standard employees are salaried or paid by the hour. The expense of the payroll does not affect the financial until the paychecks are posted.
Timecard employee's remuneration is based on NewViews timecards. Timecards can be created for any time period. Most expenses and liabilities of the payroll is recognized at the time the timecard is created.

Before we set up the first employee we need to set up a payroll.

See Creating a Payroll - Canada for more.
See Creating a Payroll - US for more.

See Employees - Canada for more.
See Employees - US for more.

Employee accounts

An employee has a collection of accounts. There are two preset employee profiles that can be used to setup new accounts for an employee. While positioned on an employee's account table, issue Block>Paste>Current Settings and select either the Sample - non timecard or Sample - timecard profile. See Block copy/Paste for more.

There is no limit to the number of earnings or deduction categories per employee. Employees do not need to fit one mold. Some employees may have one earnings account, others may require a dozen earning accounts.

See Employee accounts - Canada for more.
See Employee accounts - US for more.

Input of hours or wages

Salaried employees do not require input or adjustment on a weekly/bi-weekly basis. For all hourly (non timecard) employees there is the PAYLIST table. It is used on a weekly/bi-weekly basis to enter all the regular, overtime, statutory, holiday, etc. hours per employee.

See Input of hours/wages - Canada for more.
See Input of hours/wages - US for more.

Processing of the hours

Once all the hours and/or timecards have been entered, it is time to process the payroll. A preview window displays a preview of each payroll check for each employee. Once the pay checks have been posted, block all the checks and print them. You can also run a custom payroll report that lists all employees, all checks and all deductions.

See Processing of hours - Canada for more.
See Processing of hours - US for more.

A withholding report

On a regular basis, monthly or quarterly the organization is required to remit the withholdings to the government and non-government agencies. A withholdings report list the amounts due and the menu command Tools>Pay Withholdings available in the title-bar of a payroll window.

See A withholding report - Canada for more.
See A withholding report - US for more.