A common task is to print the transactions in one or more journals, for a specific date range. Although any journal can be printed using commands such as Print>All, printing multiple journals can be tedious. The Print>Journal Transactions command is used to print many journals or journal transactions with one operation, and offers several additional features:
Print any number of journals or journal transactions in one operation, selecting them in different ways:
Position on any journal in a table of journals (brown) and print it individually.
Mark a block of journals on a table of journals (brown) and print them all.
Position on any journal (i.e. pink table of journal transactions) and print all the transactions in that journal.
Mark a block of transactions in a journal (pink) and print them.
Restrict the printed transactions to a specified date range.
Restrict the transactions to a specified tag, such as financial, order or budget.
Although there are five journal folders, for the purpose of printing journal transactions with Dr and Cr columns, there are three basic types of journals:
Included in the General type are Bank, General and Payroll journals.
These journals have no trade tax settings.
Only the Purchase and Sales journals have trade tax settings, i.e. TAX1 and TAX2.
| Journal Types and Names | |||
| Type | Includes | Typical Journals | Trade Tax |
| General | |||
| Bank | Deposit, Payments | no | |
| General | Accrual, Adjusting, Default, General, Year End | no | |
| Payroll | Canada, USA | no | |
| Purchase | | Purchase Invoices, Purchase Orders | yes |
| Sales | | Sales Invoices, Sales Orders | yes |
Over 70 different fields can be printed for transactions. To make the selection simpler, we have provided several preset groups of fields/columns to meet typical requirements. These presets are grouped per journal type: General, Purchase and Sales, plus one additional group Root if printing from the root journal folder. Be aware of the type of journal you are printing to select one of the appropriate preset column selections.
Instructions can be found using the links below: