Both. You can run NewViews as a workstation or server. You select either Workstation or Server from the Windows start menu to run as a workstation or server. In either case, the same NewViews underlying program is actually running. You can run a workstation to access any combination of local and remote databases. However, to access a remote database you must run a server on a remote computer and identify that server when you open the database. See Default Window Setups.
If you modify a view and want to return it to NV2's default settings, click on the title bar to make the window active. Then issue the Window>Default Setup command. This will restore the window to its default configuration. See The Server for more on multi-user issues.
The initial release of NV2 will be for Windows. Linux and Apple will follow.
Windows 2000, Windows XP, 2003, Vista, 7, 8, and 10. NewViews does not run on Windows 95 or 98. This was a primarily a policy decision, not a technical decision. Users with Windows 95 and 98 are typically using an old computer with limited resources and out of date network access facilities and we felt if better to simply avoid the resulting problems.
The File>Backup command creates a backup copy of the file from which the command was issued. See the Backing Up for more details. You may also use whatever backup software and medium you trust.
Yes. All transactions contain both dollars and units. All reports can display balances in dollars and/or units. Sales transactions will automatically relieve inventory and record the cost of goods sold.
We had to resist the temptation to add the above features to the initial release of NV2. If we hadn't, you would have to wait even longer for NV2. Our objective with the initial release is to provide all of the functionality of the current DOS product. The underlying design of the product is such that even the 'base' release of NV2 will be much more versatile than the DOS version, and serve as a platform we can add functionality to quickly and easily.
Yes.
Yes. But it will far surpass NPL. The new language is Tcl/Tk, which is a non-proprietary, open-source, and platform independent scripting language used all over the world. For anyone interested in exploring this language, visit either of these sites:
http://www.activestate.com - On this site you will find links to download Tcl/Tk installers for Windows, Mac, and Unix/Linux platforms.
http://www.tcl.tk - This site contains links to hundreds of (free) extensions to Tcl/Tk with which you can extend the language to do just about anything you can think of, such as email clients, web-servers, database connectivity, etc. Because NV2 uses Tcl/Tk as a scripting language, all of these extensions will be accessible from within NV2.
Yes. Both Canadian and US cash payroll are complete, and both can operate within the same set of books (unlike the DOS version.) NV2 Payroll received a lot of attention in the design phase, and the result is a much easier to use system.
Yes. NewViews exports to Microsoft Excel where templates are used for documents such as invoices and checks. These are actually Excel worksheets that you can customize in any way you like.
Yes. The interface is exactly the same. The only way you can tell that access is across the Internet is by explicitly checking, or in some cases by noticing slower response when on low connection bandwidths.
Yes. Accounts (journals and employees) can be set to "inactive".
Yes, both forwards and backwards. You can also sort by the description column and view reports sorted by account name or description.
Yes.
Yes. The ledger of a total account is no longer empty - it contains all of the postings to all of the accounts 'beneath' it in the total-to hierarchy.
Yes. You can explore the total-to hierarchy of any total account, on screen, with balances displayed, in a manner much like Windows Explorer. Also, the ledger of any account you click on is displayed in a companion window.
Yes. You can have up to 366 analysis columns. And, like the total-to explorer described above, when you click on any amount on the analysis view, the ledger items that make up that amount are displayed in a companion window.
Yes. Any day of the year can be the fiscal year end.
Yes. NewViews does not have a fiscal year end. Reporting for fiscal purposes can be done at any time for any date range. Set the User Options Transaction Edit End Date to restrict changes to prior periods.
NV2 really doesn't use the concept of a fiscal-year-end. You can manage your periods any way you like.
In NV1, a journal was simply an account you posted from and whose balance normally returned to zero after each complete entry. You were free to use or not use journals as you wished. In NV2, all transactions are journalized, but you don't have to use journals to do data entry. For instance, you can add a sales invoice to an NV2 sales journal, or enter it directly in the customer account. The only difference in the later case is that you specify which journal the entry belongs to. Regardless of where you did the data entry, the invoice will appear in the sales journal.
Yes. A trial balance will display accounts in the traditional way, with debit and credit amounts separated into different columns. As different periods are selected any debits that become credits, or vice versa, move to the correct column. And with the new normal representation feature, balance sheet accounts display perpetual amounts and income accounts display periodic amounts, right in the same trial balance report columns. Using the usual analysis features of NewViews, you can display trial balances for multiple periods side by side. Opening and change to retained earnings are displayed in the traditional way on the trial balance.
No. Reports can display periods of any duration (month, week, day, hour, etc.) in the past or future.
No.
NV2 has no limits of this nature. In practical terms, the only limit is the size of your hard disk drive.
Yes, there are four.
Yes. Any text like this, including reference and reconcile values, has no limits on length.
Yes. Your security settings permitting, simply click on the account's name and change it. The same is true for the normal-balance of accounts.
That is our goal. The manual is an online HTML based system.
Yes.
All the data from the DOS books is carried forward to the new version. This includes all your reports, total-tos, transactions, notes, etc. You will actually gain because NV1 could only provide yearly totals on reports for periods over two years old. Now NewViews can report any resolution, even for you older data imported from NV1.
The export utility to move your books from the DOS version of NewViews to NV2 will only work on books that have been running under NewViews version 1.41b use library version 12.
The conversion itself is a relatively easy and straightforward process, although it may require a fair bit of "machine" time. All NV1 accounts must be typed by the ATYPE procedure before export to NV2. The only difficulties we have encountered are rare cases where illogical payroll settings are stored in the PAYRUN procedure that has to be removed before conversion.
No.
The size of the converted books could be smaller, or larger. It depends entirely on the depth and complexity of the total-to structure.
Yes. Changes appear on your screen as other users work in the books. There are not batches and workstations do not need to be shut down to update a central database.
Yes. You can also rearrange the columns, and hide or add columns at will. Also, each user's window setup is unique to that user. If you arrange windows, columns, etc., the way you like, it will not affect other users' "view" of the books.
No. Many of the DOS menu commands will have no meaning in NV2, due to the GUI interface and the design of NV2 itself.
Yes. Most of the movement commands have been preserved in NV2.
Yes. You add users to a set of books much as you would on a network. You can set up an unlimited number of users and control each user's access to various parts of the books.
Yes. For security, the audit trail is kept in the books, and (with the proper permissions) can be viewed (but not edited) on-line. It provides a complete record of every user's activity in the books including all additions, changes, and deletions to accounting records, plus login information such as date, time, machine address, etc.
Multi-user connection is through TCP/IP - the same as that used by the Internet. Therefore, access to NV2 is controlled by the same security as you would use for Internet connections, such as software and/or hardware firewalls.
The initial release of NV2 is targeted to the current users of NV1, not to new users. Three starter databases are included. Canadian_basic.nv2, USA_basic.nv2 and simple_hidden_payroll.nv2 More may be included in later versions.
NV2 will require a "contemporary" computer to give satisfactory performance. The R&D team at Q.W.Page are developing NV2 on Pentium IV's running at 2.4 GHz with 1 GB of RAM. For suitable performance, users will likely require a similar system.
The multi-user communication protocol is TCP/IP, which is available on virtually all systems today.
As many as you want!
This is up to you but we recommend against using spaces or special characters as a general rule. It can sometimes be advantageous to use a shortened variation of the customer's company name for purposes of clarity. Each customer account name must be unique, but you can use account names that have been used for other types of accounts. So you can have a customer account and vendor account with the same account name. There is no confusion as a result of doing this since customer and vendor accounts are different types of accounts.
You can change a customer account by simply editing the account name on the AR Setup window. All references to that account name are automatically changed everywhere in the books, and the history for that account remains intact. A record of the change to the account name is automatically added to the audit trail.
You can move accounts around on reports so you can have them in any order you want, just as in DOS NewViews. In addition, you can always switch to name or description order for customer accounts, or in fact, for any accounts or any other object types in NewViews.
Correct it, or delete it and start over. This is NewViews. The sale will even be re-costed or un-costed.