Printing Checks to Vendors

The Print AP Checks command is used to print checks that were generated, but not printed, by the Pay Account command. Print AP Checks differs from Print Checks in that it prints check stubs containing all the details about the invoice(s) being paid. These details usually include the invoice date, the invoice reference, the invoice description, the invoice amount, the discount taken (if any) and the running balance (if more than once invoice is being paid).

Direct email option for EFT Payments Detail Advisory

EFT Payments Detail Advisory may also be created as an email attachment and send directly from NewViews. When NewViews prints directly to PDF, you are no longer required to send your document to the printer, then to the scanner and then manually attaching the document to an email in a third party program like Microsoft Outlook. See email Print Settings for more.

Printing to paper checks

If no block is marked on a bank payment journal, the Print AP Checks command will print the check that is currently active. If a block of checks is marked on a bank payment journal, the Print AP Checks command will print all the checks in the block.

To print AP checks:

1. Click NewViews/Journal/Bank/Payment/Bank Payments in the NV2 Database Explorer.

2. Activate the vendor check to be printed. If you want to print more than once check, use the Block>Start and Block>End commands to mark the checks in a block.

3. Issue the Print>AP Checks command and fill out the prompt as follows:




Print AP Checks Settings
Line	Field	Comments
1	Copies	The number of copies to be printed.
2	Template	The template to be used to print the check(s). Press <F3> to select the template from an explorer (double click to select). Check templates supplied with NV2 contain the words "check" in their names. For example, "safeguard_check_sf5001.xls".
3	Destination	display email file printer	display - exports to Excel and opens Excel for a preview. email - creates an email file for attachment. file - sends output to the file specified in Filename. printer - sends output to the printer identified by Printer.
4	Filename	The output file name. The file type must be {".xls"}, {".xlt"} or {".pdf"}. Important see note on Output File Names options.
5	Printer	If Destination is printer then output is sent to the printer specified here. If this field is empty then output will be sent to the Windows default printer. Press <F3> to select from a list of available printers. NOTE: To clear the Printer field Press <F3> to select from the list of printers, and click on <Cancel>
6	Check OCR Date Format	Controls the date format printed on the check. Controls the order in which the Day, Month and Year are printed. Lines 6 to 11 control the new Check 21 and CPA check standards See the manual section Check Date & Amount Formatting for more information on the use of this cell name.
7	Check Asterisk Format	Controls the asterisk format printed on the check.
8	Check Text Amount Format	Controls the text amount format printed on the check.
9	Currency Symbol	Controls the currency symbol printed on the check.
10	Currency Name	Controls the currency name printed on the check.
11	Currency Fraction Name	Controls the currency fraction name printed on the check.
12	EFT Status	Controls printing of checks based on the EFT setting.
		inactive	Checks are printed for vendors and non-direct deposit employees.
		active	Only direct deposit stubs are printed, and only for direct deposit employees.
13 - 20	Email	See email Print Settings for more.

4. Click the Continue button to print the vendor check(s).

Additional Information

NOTE: For specific information on templates and pre-defined cells, please see Document Templates and Predefined Cell Names for Templates.