QW Journal October 2019 for NewViews users.
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  In This Issue

Latest Release of NewViews

For optimal performance, make sure you are running the most current version:

NV 2.33.3 (May 16, 2019)
For details, click here.
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October 2019
Simplify Upgrade Plan Renewals with Automatic Invoicing or Billing

Did you know that we offer both automatic invoicing and automatic billing for annual Upgrade Plan Renewals?

With automatic invoicing, we send you an invoice instead of a renewal notice when it comes time to renew your Upgrade Plan(s). For many users, this streamlines the process of producing a check, or making a payment online using the Payment on Account option on our website.

For automatic billing, which is even easier, you provide us with credit card details and authorize us to bill the card yearly for your Upgrade Plan(s).

Both options significantly reduce the chance that your Upgrade Plan(s) will expire inadvertently, which may require you to re-register your NewViews workstations. For more information or to sign up for one of these options, please call Customer Service at 1-800-267-7243 or send email to info@qwpage.com.

Safety Nets in NewViews

One of the things that NewViews users really appreciate about the program is how easy it is to make changes, from editing the details of a transaction that was entered incorrectly, to making changes to the structure of a report, to changing account names to reflect updated naming conventions. Furthermore, all these changes can be made with the confidence of knowing they are tracked and stored in the audit trail.

That said, there are a number of safety controls built into NewViews to prevent inadvertent changes, which can be found in User Options. These settings can be adjusted to accommodate each user’s authorization level and/or experience with NewViews. In this article, we look at some of those controls, which are available in both NewViews 2 and NewViews for Non-Profit Housing.

  • Transaction Edit Begin and End Date

    A user may only add, edit or delete transactions dated within the date range specified here. These settings are typically used to prevent changes to transactions in a prior or future fiscal year. Setting this date range to the current fiscal year also reduces data entry errors (i.e. the chance of adding new transactions with the wrong year).

    Note: The Transaction Edit date range does NOT restrict a user’s ability to reconcile transactions dated outside the specified range.

    Note: If the End Date setting precedes the Begin Date setting, the user is prohibited from adding/changing/deleting all transactions in the books, essentially operating in read-only mode as far as transaction activity is concerned.

  • Transaction Range Check Control

    For the most part, transactions entered in journals should respect the Transaction Edit date range set in user options as described above. However, a set of books may contain one or more journals that require transactions to be dated outside this date range (e.g. a journal for post-dated transactions). If Transaction Range Check Control is set to yes, the user will have the ability to turn date range checking off for specific journals (i.e. in Journal Settings view).

    Note: Only users with Administrator access should be able to change journal settings.

  • Reconcile Safety

    When Reconcile Safety is turned on, a user can’t make changes to reconciled transactions. As a general rule, reconciled transactions should not be modified without due diligence.

    Note: A transaction can still be unreconciled and then modified if this setting is turned on. In this case, the change to the transaction's reconcile status and all changes to the transaction will be recorded in the audit trail.

  • Edit Safety

    When Edit Safety is on, NewViews prompts for confirmation when a user starts editing any item. Once confirmation is provided, the user can continue editing other fields in that item (unless that item is reconciled and Reconcile Safety is also on). This option reduces the chance that data will be changed accidentally by novice users, but it can be very cumbersome for more experienced users.

Have your window tabs disappeared?

Looking for the view tabs that are normally displayed across the top of a window but are now missing?

Windows tabs can be hidden using the View > Windows Tabs > Hide command. To bring them back, click anywhere in the window to make sure it’s active and issue the View > Window Tabs > Display command.

Dealing with the printing error “wrong parameters”

If Excel is running in the background and crashes without any outward indication, you may encounter this error when you try to print from NewViews.

To correct the issue, open the Windows Task Manager (Ctrl+Shift+Esc), make sure you’re on the Processes tab, then locate the Microsoft Excel application. Right click on this process and choose End Task.

If these steps do not resolve the printing error, you may have to restart NewViews as well.

How can I get my RGI calculations to print on one page? (NewViews NPH)

RGI calculations can be printed directly from the member/tenant account on the Rent Summary view using the Print > RGI Calc command.

RGI calculations can also be printed from the Calc Summary tab, which is found in the detail panes connected to RGI Info on the Rent Summary view. When this tab is active, the RGI calculations are printed using the Print command.

In either case, the calculations are printed through your web browser. To force the calculations to fit on one printed page, be sure to choose Preview to preview the results in the web browser before printing. You can then use the web browser’s print options to reduce the print scale until the calculations fit on one page.

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