Forum Replies Created
-
Posts
-
Hmm,
With effort – I am unable to re-create your problem as you describe. Using the Shell, nvReorg, or DOS I had no problems in anyplace with the Feb 29, 2004 date. Again, I would suggest checking the CMOS of your computer(s) for the correct current dates. Perhaps you need to re-install NV program files?As for the Feb 28, 2004 – read the rules. It will never work. But the fact, that it doesn’t work – indicates the calendar functions are working correctly.
Oh-by-the-way the Shell “Make Books” does require
“Fiscal Year End Date for new books (DDMMYYYY): 29022004”Regards
DavidTThibodeau wrote:
> I should have said when using the newviews shell “make books”. This was reported to me by a client. I have tried it on 2 computers with the same result.
> At the make books date prompt
> Feb 28 2004 gives a nvreorg (6) error
> Feb 29 2004 it just stays at the prompt.
> It seems that ” MAKE BOOKS” from the shell does not see leap years
> but nvreorg which actually makes the books does and reports the error.Interesting problem – and you certainly found a work-a-round ! I tried the same thing – but had no problem with Feb 29, 2004. The year end rule is, and I quote
“The [Current Fiscal Year-End] on the Odds & Ends document is the
date on which the current fiscal year ends. Your fiscal year can
end on the last day of any month. “So I would suggest you look at your CMOS Computer date. Sounds like it maybe incorrect, but is being “adjusted” by windows to the current date. (when your computer starts, and you can do “Delete” to enter the setup – in this place) – this might cause the problem.
Regards
DavidTThibodeau wrote:
> Has any one tried to create books for Feb 2004? If you try 29 02 2004 you get an invalid date message. 28 02 2004 does not respond at all.> The only way I found was to create for 2003 and then move it
> forward one year.
>
> Has someone tried this and had other weird result ?
> Could this date cause problems in the future ?
>
> Thomas Thibodeau
> dihedral@eastlink.ca
>Yes, a good question
but if you’re not a NV user, there is not much point of joining – and even less likely if you have to “request a login”Other (NV) users might be more interested if they could browse – without having to join. Usually joining any form means getting a bunch of new junk mail and perhaps the users think the same of this one.
David
Joining – Perhaps there should be some control – but what I am suggesting – is to let anyone browse or read (NOT Write) messages.
GKolia wrote:
> Joining is very easy
> I think there should be some type of control
>Hmm,
Then a blurb should be on the home page on How Join?
And / OR at least let non members browse (NV1) in read only?When looking at other forums – I expect to have the ability to “browse”
When only “browsing” requires a login – then I don’t – because I don’t need the extra junk mail too !The internet is a part of the world where “instant gratification” is almost expected
BHalpin wrote:
> Yes – open up the joining priviledges to allow anyone to create a login.
> With that comes tons of spam, porn, etc. I’ve been advised by people that know that this is what will happen, and that option is definately out.Yup – I would agree with Henry.
It might be “low teck” but it certainly works – and the cost ? None !! Hard to beat that price !!
The only “gotcha” or weak point – is the dependency on a person doing it everyday, and doing it correctly.
Where as I would suggest automating the complete procedure & and then hooking it, to a timer to run on any schedule desired (with a log of course
But automation – ain’t freeit has been said many times “There are many right answers, only one best answer !” It sounds like you have a “Right Answer” for your client – and “if it ain’t broke – don’t fix it ! “
But perhaps some hints could make it easier to do the IMEX (IMport / EXport) ?
The real questions are about “Information Management” and multi-user, just makes it easier.At a very simple level – you might want to consider the following?
Workstations – assuming they do only data entry?
For all workstations
– They should have a “Template” Set of books only (Accounts but no transactions)
– Put all new accounts on “New Vender” – “New Client” reports.With a procedure
– At the end of each “session” or day, run an “Export Procedure” to output all the New Reports
– then move all the reports to a “Processed Report”
– then export all the transactions, and delete them after the export.
You have a “clean set of books again.From the Main – Import the “new accounts” then the transactions & its easy to find because they’re on the “New Reports” list.
You can / could automate pretty much the whole procedure to run each night – even for the workstations with the help of some VB programs (or any VBA programs) that are “time and file” , aware. Of course, unless the “books” are on the network, each workstation must be left on.
But its food for thought !!
richasher wrote:
> I have a client that has used seperate computer work stations
> for posting sales (sales journal) and purchases (purchase journal). . . . . .> Richard Asher
> (way out in Los Angeles).The government has tried for years to legislate rules and laws – against or prevent stupidity – but it never works.
The same can be said about computer software too !
I try to write smarter / better code – but if the user insists on doing ” DEL *.* ” and after the warning, still says YES – then what do you expect from me?. At some point (as in life) we must take responsibility for our own actions. BUT It is also for the same reasons we have backups and a recycle bin, because accidents DO happen !!
Often the client is – his/her’s own worst enemy !
Me
HMah wrote:
> Thomas:
>
> I prefer the shell and try to teach my clients the various options available. The only item that really concerns me is the option to turn off Crash Recovery.
>Welcome,
Many of us are glad Too !
I hope you will enjoy your stay – and continue to find it helpful.Don’t be shy –
For people like me, sometimes the questions are as important as the answers.Regards David
GKolia wrote:
> I am happy this forum has started I have learned so much already
> ThanksThere is a way – use a workstation only for Data Entry – and then batch to a real set of books. But such methods work well only in a VERY well controlled environment – and I strongly hesitate to recommend such tactics only because changes / errors are very VERY difficult to UnDo.
<
>
Soon a beta version of a controlled database <=> NewViews will be available. I’m in the last testing stages now. And it will easily allow Accounts Payable Multi User Entries and all users can see the changes immediately – but it is “Batch Update” to the NewViews books (because that is the way NewViews works)As with most multi-user environments – Some type of information management must be in place, or the result is chaos. For Example – The AP entries must originate from NewViews or the Multi-user system – it should not be both.
However it is possible to have variations of a theme – but it should be controlled! For example, MU (Multi User) batch updates can be sent to NewViews – changes made to the AP – and overnight the MU is updated with changes from NewViews – such as Payments – etc. Then the oldest information might be 1 day old. Unless you’re doing the disbursements in MU also – then its all real time.
What I would like to see, is scanning payables – attaching the link to the correct AP – and when cheques are cut – all the scanned documents are linked to it – and sent to the Manager for approval. And with NV2 or my NV1.75 System – such would be possible.(Oh-by-the-way) my system does not work without NewViews NV1.4
Regards
DavidHMah wrote:
> By the way many clients do use a modified NV1 procedure EXPALLTR to accomplish many of the above, but there are several restrictions. The main problem is that the exported entries will be duplicated if you back date entries and try to copy prior period dates.
>
> The EXPALLTR would work if there was a method of recording the entries as they were being made, rather than search for them after.
>Ah – Version 1.5 or ONLY Version 2
The answer from QW Page – As I’ve been told from them – Priorities, Focus, & manpower.
But in truth – I think its even more simple – they are myopic in this “never ending project”I for one would like to see / have an NV 1.5 Multi-User – even if it has no extra code, no locking schema –
David
There are two rules I always try to follow –
1 – If it ain’t broke, don’t fix it !
2 – Just because I can – doesn’t mean I should !All of these things you speak about, could be done quicker, easier and with a much lower learning curves outside of NewViews. But if they’re happy with the current method . . . . . see my 2 rules above :~)
However with 60 employees, they should start considering soon, things like “smart badges” – for Time Collection, Cash Register Id, Security, Electronic Inventory, Bar Card Readers – etc – etc.
While NewViews is still the best accounting program I’ve seen todate, it falls woefully short on the “modern world of peripherals”My niche – is simple, connecting the outside world – to the best accounting package.
IE – nvPRNq (ha – again I got my plug in !! )>They prefer this method because the deductions are in one area and easily reviewed. In addition there is a code for each employee and they rarely miss an employee deduction.
>
>Thanks for you input David.
>
Not a problem !!
Suggesting upgrades to your client (with or without me) just might be a great sales/upgrade opportunity – just waiting for you to explore!We need to think outside the box, every now and then !
Hmm,
I see !Depending on how much time it takes your client currently to do all this manually, I would suggest perhaps a “VB EXE” Program external to NewViews to track Store Employee Purchases with a formula of loan repayments. It is much more easy to automate such things in an executable program. Of course this could run multi user, and in windows. Then have the program prepare the correct “import file” to put on the Notes View of the Pay Run.
The real question is the cost effectiveness. IE / Cost of the programs VS Employee’s time to make payroll each week. If the “Pay back” time is relatively short, it might be worthwhile.
If it was my client, AND with many assumptions (on my part) – I would be inclined to suggest . . . .
Assuming enough employees, there is some type of “smart cash registers”?
Which can track Employee Clock Times?
And/Or Employee Store Purchases?
and outputs to some type of “file or database”?
Or a punch clock that outputs Employee Hours?Then the EXE Program could collect the data ,and accumulate / massage it to produce Summary Totals, combined with a loan repayment factor – and Manual Adjustments. Then Build this into a NewViews File for importing.
Such a program could also handle new employees, Employee Information, Employee Loans.A Control program for NewViews might be required depending on how complex the information stream is and what you want it to do.
Given that there are 60 or so employees, – its something to think about
Needless to say – we build such customized toys !! (my shameless plug)Regards, David
HMah wrote:
> The deductions I refer to are Store Charges and other purchases
> from a company store and to be deducted from the employee pay.
> There are also loans and the repayment will vary depending on
> the hours worked.
>
