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I would correct the mismatching account types in NV1. Run ATYPE on posting accounts and TATYPE on total accounts. You do not need to run both. Once done, run NVEXPORT again.
They are correct if your Balance Sheet and Income Statement balance with your NV1 books. The errors and warnings are there for you to review and to correct if there are out of balances on a daily basis and if there is a mismatch in references numbers and suspicious dates. If you are in balance and are happy with the results then you can move forward.
No, you are not missing anything. The journals used in NV1 were placed in Journal > General > DOS NewViews Import > Journal Accounts for historical purposes. If you wish to use them, you can. I suggest that you use the NV2 journals instead.
Regards,
Martin
In 2.08 you must change it each time. A table for chosing different addresses for a customer will be introduced in a later version of NV2. Not sure if it will be in 2.09 or 2.10.
NV2 version 2.09 is scheduled for release in the middle of January 2007.
You could for now set the destination of the invoice to display and alter the address in the excel spreadsheet and then print thus leaving the current NV2 information unchanged.
Regards,
Martin
The warnings in regards to normal balances are alerting you that you may have ATYPE’d a credit normal balance account as an expense or debit normal balance account as a revenue (these are examples). These are warnings which do not prevent you from importing into NV2. If the imported accounts are correct and appear in the correct folder under NewViews > Account > Account Type, then they are correct.
The errors in regards to journal entries being out of balance is probably looking at the reference number of the entries and is trying to match the in and out entries together. If the journal indicated in dicated in the errors (displayed on the notes view of NVEXPORT) do not conform to reference matchig then you can move the particular journal off of the journal report (the journal chosen from the NVEXPORT procedure) to an report called NOTJR. Run NVEXPORT again and you will see the error numbers diminish. If none of the journals in the journal report chosen in the procedure NVEXPORT confirm to reference match then you can leave Journal report blank in NVEXPORT and run it again. See the help in the NV2 manual > Appendix C > Converting NV1 to NV2 > Exporting NV1 Data > Journals & Journal Entries for more information.
To verify that you have an accurate conversion, I would review the Income Statements and Balance Sheets from NV1 with NV2.
The Tree Explorer on the left is set to the order it is in. The sub reports within NewViews > Reports are arranged in description order. You can alter this by changing the descriptions under Sub Reports (window select).
Regards,
Martin
Look under NewViews > Report to view your NV1 reports from your home document. Click on the report to view and then when the window is setup, window select ( the drop down arrow on the top left hand corner of the top right window > Single Report).
You can enter you data under Reports, Journals, and Accounts. See the NewViews 2.08 Manual under Accounting > Accounts Payable to learn about entering AP Invoices, Accounts etc. Also review Report and its sub-folders.
Regards,
Martin
Insert a blank CD in CD ROM drive and click on the My Computer Icon on your desktop and navagate to your C drive, double click on your NV folder. You should see the a folder that pertains to the name of your books. Right mouse click on the folder and click copy. Navagate to your CD rom drive and on the white back ground representing the drive contents roght mouse click paste. A copy of the folder from your NV folder will appear. Click File > Burn. You will now have a backup on your CD.
If you cannot get the sharing to work on your system then try one of the third party printing programs mentioned above.
Regards,
Martin
Run NewViews and cursor down to Options and press enter. Press enter on Diskette drive which by default comes with A: – change it to your CD ROM drive and press enter. This will work if you have a program installed on your system called Direct CD which writes files to a CD using backup books.
If you do not have this program or can not find it. You can still backup your books to a CD-R or CD-RW CD by using windows explorer on your system. Open windows explorer and copy the books folder (right mouse click copy) and then navigate to the CD ROM drive and right mouse click Paste. CLick File > Burn to begin burning the backup to the CD.
As for printing, ensure that your printer can print from DOS and it is connected via a parallel cable (connected to LPT1). If it is connected via a USB port and or the printer is windows only you can try to create a share name for printer icon on your system by clicking the sharing tab under your windows start button > printers and faxes > your printer and right mouse click properties. WHen the properties window appears, click the sharing tab and share the printer and specify a share name. For example HP1200 might be a share name you could enter.
Once done, open a command prompt (windows start > All Programs > Accessories) on your system and enter the following and press enter:
net use LPT1 \computer nameHP1200 /PERSISTENT:YES
The command must return successful if your are going to use LPT1 as file name in your Print Options (/PO). Note, computer name above can be obtained by right mouse clicking on your My Computer Icon on your desktop and clicking properties.
There are third party printing programs available if you are unable to get the sharing to work on your system. Below is a list from which you can choose from and you can also search the web for others.
Regards,
Martin
Below are links to some programs that were written to combat the recent issues with Windows only and USB printers not printing from MS-DOS programs. These programs are not written or supported by Q.W. Page Associates. We are providing these links ONLY as a service to our NewViews users who have a printer that will not understand MS-DOS print jobs.
DOSprn
Prnt
Printfil
DOSPrinter
http://www.geocities.com/dosprint
DOS2USB
Yes. This will be possible with NV2. It is on the list of the coming features to NV2 (see the NewViews 2.08 Manual > Appendix A > What’s Coming > Mail-Merge and E-mail).
It will not be introduced in the next updated version with is 2.09 but should be ready in early 2007.
For now, you can Print Invoices and set the destination to a file and then email that file as an attachment.
Reagrds,
Martin
Click on NewViews > Account > Accounts Receivable and window select Customer Information Views (on the top right blue table). Right mouse click on this blue table and click on View > Mailing Address.
Right mouse click again on the blue table (which now shows the address information for each account) > View > Analysis > Column Setup > Edit Settings. Press F3 in the value field next to Index and click Debit. Enter your column Begin and End Dates.
Right mouse click again and click View > Analysis > Representation > Periodic.
Note: if more than one column appears on the table, right mouse click View > Analysis > Resolution > Year.
You can move these columns by holding down the Ctrl Key and the arrow keys at the same time. Also, you can delete unwanted columns by holding the Ctrl key and the Delete key at the same time.
Once you have the table, right mouse click Print > All.
Regards,
Martin
No. Post your adjusting entries to one or more of the accounts that total to this total account or create some adjustment account that then totals to this total account.
Regards,
Martin
I’m sorry. it’s all the invoice details or none of the invoice details for now with Pay Account.
Regards,
Martin
You could take out the item slots for the stubs so it prints no details. You would get one cheque but no details of what invoice where paid.
Regards,
Martin
Art,
You need to stretch Microsoft Windows accross the two monitors. If the windows start button is at the bottom of the screen and is displayed on the left monitor and the system tray which contains the system time is displayed on the right monitor, you can Window > New Database Explorer and then from a full NV2 screen minimize both database explorers to the pink NV2 desktop and then stretch the Database explorers to occupy the screen distance you want.
Regards,
Martin
In your bank deposits journal you would add the new posting in the transaction explorer with your bank account specified and in the details of this transaction add the two entries to:
Your Customer AR account 10,000.00
Your Hold Back Account (1,000.00)Block the posting above and right mouse click Tools > Apply Deposits.
Press F11 in the Cr Account (or right mouse click Window > Define Column) and alter the pick root if the accounts being displayed with F3 (pick) does not show your Hold Back Account.
Regards,
Martin
